About a month ago, I had stated in my last blog How To Keep BusyDuring This Tough Situation that our team was planning to do work during the next two weeks after the published date. We were going to work on our business plan in Business Development and practice or learn new CAD skills in Mechanisms. In the end, those two weeks were easily forgotten and we failed at being productive. Despite this issue, the biggest failure is giving up and that is something we are far from doing. So how do we fix this problem? What can we do to prevent this and improve ourselves? Was it okay to fail?
1. Find the problem
The first thing concerning problem solving, is finding the problem. Our problem is that we didn’t make any progress in any of our subteams during the time period that we had planned to work in. This is an issue because it was forgotten and unplanned.
2. Find where the issues lie
The next step is to figure out what went wrong in the process. In this case, while I may have discussed this idea with other team members, there was no execution. No one wrote these plans down and it was placed in the back of minds. Besides the idea or my blog that was posted ONE MONTH AGO, we never talked further about encouraging directors to organize these meetings.
3. Figure out the solution(s)/Make a plan
The third step is finding the solution(s) and making a plan to avoid this problem from recurring. We can solve this issue by actually writing these ideas down. Some place where anyone can see it. A great service for these types of things would be Google Docs or Google Notes. Making it accessible for everyone (or those that it concerns) will allow for people to open the notes and follow up on what needs to get done or what has yet to be discussed. Taking notes could then lead into planning. Planning is vital when working with others and especially on a team. By planning what needs to get done and who we need to contact to make it happen, the most likely that that task gets done. A way we could've accomplished the tasks that we needed to get done in those two weeks was by planning an Exec meeting a lot earlier OR talk to Directors directly and have a discussion of what needs to get done or finished by then and writing them down. In the future, we plan to write ideas/notes and plan to ensure that that idea gets executed, overall preventing our issue.
4. Apply them
The final step is applying these solution(s). We are planning to close the season on May 2nd and hold a Season Recap, as well as hold elections for new leaders. An example of how we applied these solutions was by having our Executive Directors hold a meeting and make sure to take notes on their discussion on what the remaining season was going to look like and what we still had yet to accomplish to prepare for the new season. The conclusion to the season couldn’t have been reached had we not discussed it, written it down, and planned it. This has shown that our solution works and should be applied to similar issues.
In conclusion, we started out with missing an opportunity in being productive and came out with planning 4 meetings, having elections, and holding our season recap. By finding the issue, investigating where we went wrong, figuring out solutions and planning, and applying them to fix the issue, were we able to accomplish more team tasks than two weeks. While I’m sure we’ll make more mistakes like these, we’ll make sure to look to improve it. Failing is not bad. It teaches us how to become better leaders, people, and peers as long as we pick ourselves up again and move forward with gained knowledge.